Event

2010 Zone Packet

San Jose, California

August 10-14, 2010 

Letter to New Mexico Coaches

Zone FAQ’s

Intent to Participate

Authorization for Treatment

Swimmer Code of Conduct 
 

Purpose: 

1.  Provide team travel competition for swimmers who will in the future most likely do

      additional travel with their home club, Team New Mexico, USA Swimming National

      Junior Team, etc.

2. Team travel prepares athletes by providing experience

      a. Living away from home

      b. Competing against unknown and faster athletes

      c. Work with unfamiliar coaches

      d. Competing in unfamiliar facilities

3. Raise the level of competition experiences for each swimmer, as well as his/her level of personal expectations.

4. Develop future leaders of New Mexico Swimming and role models for their home clubs.

5. Motivate each athlete and increase their self-confidence based on their level of

      competition. 

Zone meet information is available at:

http://www.teamunify.com/home.jsp?team=westzone 
 

Questions can be directed to the Age Group Chair; Andrea Campbell at andileecam@aol.com /505-934-7497.  Please allow 24 hours for a return call or e-mail and leave a detailed message. 
 
 
 
 
 
 

Dear Coach, 

This is the 2010 New Mexico Swimming Western Zone packet.  We are asking for your assistance in dispersing this information to any swimmers on your team who you feel has a chance to qualify for the Zone meet or have already qualified.  It is your responsibility to copy the packet and hand it out.  Please give your potential Zone swimmers the entire packet.  If they have not fully qualified at this time still ask them to send in the paperwork, times can be updated throughout the summer and at the state meet. 

We have enclosed a list of FAQ’s to help answer some common questions regarding the zone trip.  If there are additional questions, please contact Andrea Campbell at andileecam@aol.com / 505-934-7497.  Please allow 24 hours for a return call or e-mail and leave a detailed message. 

Zone meet information is available at:

http://www.teamunify.com/home.jsp?team=westzone 

Thank you in advance for assisting us in the Zones process. 

Make plans to attend a zones meeting at Long Course State Champs.  The time and place will be announced during the meet and most likely will be between the prelim and finals sessions  on Sunday.  This meeting will address questions, concerns and additional information. 

Sincerely, 
 

Andrea Campbell

Age Group Chair

New Mexico Swimming 
 
 
 
 
 
 
 
 
 
 
 

ZONE FAQ’S 

What is the cost and what does it include?

The cost this year is $750.  This includes transportation, food, lodging, meet entry fees, team uniform (suit, cap, jacket, t-shirts, and bag) and zone party.  All paperwork (intent form, authorization of treatment, swimmer code of conduct) must be postmarked by July 9^th with the deposit or payment to NMS to ensure your spot on the zone team.  The balance is due by the end of the Long Course State meet, Sunday,

August 1st.  The $250.00 deposit will be destroyed for swimmers not qualifying for the zone meet unless picked up at the zone table at the LC State meet.  Get your information in as early as possible if you are planning to participate in the zone meet.   

Flight Information

Southwest Airlines

Depart: ABQ to San Jose; Monday, August 9 9:15 a.m., arrive 12:00 p.m.  Flight # 113/2802

Return:  San Jose to ABQ; Sunday, August 15 10:00 a.m., arrive 3:25 p.m. Flight # 1070   

When is the qualification deadline?

The deadline is the last day of the New Mexico Long Course State Championship, August 1^st. 

**The qualification times must have been swum in the past year since the first day of Zones, August 4, 2009.  The times must be from a USA Swimming sanctioned meet or the New Mexico high school state meet.   

When is the meet?

The meet will be held August 10^th through August 15^th.  The New Mexico Zone Team will be flying to

San Jose on August 9th and return on August 15^th.  Events on Tuesday include relays for 11 year olds and up and the mile. 

Where is the meet held?

This year the Western Zone Championship will be held at the Frank Fiscalini International Swim Center located at 627 N Jackson Ave, San Jose, CA  95133.   

When do I need to turn in the paperwork?

Paperwork should be in as soon as possible.  The latest it may be postmarked is Friday, July 9^th.  Even if the swimmer is not fully qualified at this time, please send in the paperwork if you plan to attend if you qualify.  You can make changes to the information at the state meet.  Updates may also be done by contacting Andrea Campbell up to the start of the state meet.  A table will be set up at the state meet to make updates and complete paperwork and payment. 

Are the athletes required to travel with the zone team?

Swimmers are required to travel out with the team.  Alternate arrangements for the trip home can be made, but will not affect the cost of the trip. Travel is an important part of the team building which will be fostered throughout the week.  Please make sure someone is at ABQ to pick up your swimmer at the arrival time on August 15^th. 

Do the athletes have to stay with the zone team?

The athletes must stay at the hotel as a team and will be expected to stay with the team during the trip.  The swimmers will be required to participate in all Team New Mexico activities, meals, and meet sessions.  Your swimmer is expected to be with the team the majority of the week.  This is at the discretion of the Head Coach and Assistant Coach.  For the swimmers, representing New Mexico Swimming is a great privilege and exciting experience and along with this comes the responsibility to be an active part of Team New Mexico.    

How are each swimmer’s events chosen?

New Mexico may enter 400 individual events of which no more than 160 entries may be slower than the zone qualifying standards.  Swimmers will be entered in the vents they qualify for first, and then non-qualifying swims will be entered, staying within the entry limit.  Swimmers are entered into their non-qualifying events by their preference on the form in this packet.  Swimmers are allowed to compete in up to 6 individual events.  There is no guarantee every swimmer will swim a race they have not qualified for due to the entry guidelines.  This will depend on the number of swimmers New Mexico has attending.  A smaller team allows for all swimmers to be entered into 6 events, a larger team there will be some, to all, who participate in 5 events. 

May a swimmer wear a suit other than the one provided by New Mexico Swimming?

All swimmers will be required to wear the suit provided by New Mexico Swimming.   

** Any questions or concerns can be answered at the state meet in July.  A table will be set up during the state meet when possible but definitely during the finals session on the last day.  A zone meeting will be held during the state meet to update information and answer questions after the prelim session on Saturday.. 

Can I bring team gear to the meet?

Swimmers at zone are part of Team New Mexico so no team gear should be brought to the meet.  The only exceptions are parkas.  Team New Mexico uniforms will be passed out to the swimmers at the airport before boarding the plane.  The swimmer should carry their goggles, swim cap, and swimsuit in their carry on luggage in case your checked luggage is delayed.  Southwest allows two carryon bags.  Team New Mexico items will be required to be worn for the duration of the trip. 

Where will Team New Mexico be staying for zones?

Team New Mexico will be staying at the San Jose Marriott located at 301 South Market Street, San Jose, CA

95113, 408-280-1300.  No rooms have been reserved for parents.   

Does my swimmer need spending money during the trip?

Swimmers will need enough money to purchase any snack food they want at the hotel during the meet.  Snacks will be provided for them at the pool along with breakfast, lunch and dinner.  If the schedule allows, swimmers will be taken to a grocery store.  On Sunday, swimmers will need money to buy lunch.  If swimmers wish to purchase any souvenirs that is their responsibility as well. 

Where do I send the intent form and other zone information?

Send the intent form, list of events, authorization for treatment of a minor, the swimmer code of conduct, and deposit or payment to the address below. 

**Do not mail using a method requiring a signature for pickup.  Please waive any signature requirements. 

Andrea Campbell

c/o New Mexico Swimming

12700 Copper Ave NE Apt D

Albuquerque, NM  87123 
 
 

Intent to Participate and Vital Information 

Swimmer’s Name_________________________________________   Home Club____________________ 

Address_____________________________________________________ ___________________________ 

              ____________________________________________________________ ____________________ 

2010 USA # ______________________________ ___________  Age as of August 10, 2010_____________ 

Phone #  Home____________________   Work______________________   Cell_____________________ 

E-mail________________________ _________________________________________________________ 

Name of Parent(s)_____________________ ___________________________________________________ 

T-shirt size (provided):  Adult sizes          XL          L         M          S          (Circle One) 

Suit size (provided): FS II Female size_____      Boys Brief     or     Jammer     size_____  (Circle One) 

Jacket (provided):  Adult size          XL          L          M          S          (Circle One) 

Additional t-shirts & sizes ($14 each):  Adult size       _____XL          _____L          _____M          _____S

*T-shirts are traded on the last day of the meet.  You can purchase t-shirts for trading or trade the ones provided.  Please include this in the total for the trip.  If you do not wish to purchase additional

t-shirts, please leave this part blank. 

Is there anything else we should know about you besides what is listed on your forms? 
 
 
 
 
 
 
   
 

Please include a $250.00 deposit or more.  Please make all checks out to New Mexico Swimming.

For New Mexico Swimming Official Use Only  

Deposit Made:  _________________    Check #:  ________________  

Balance Paid:  ________________     Check #:  ________________  
 

AUTHORIZATION FOR TREATMENT OF A MINOR

(August 9-150, 2010)  

I, _________________________, being the parent or legal guardian of _________________________ hereby give my consent for emergency medical and/or surgical treatment of this minor in a licensed medical facility by a licensed physician should his/her condition so require it in my absence.  I understand and that in such a case reasonable attempts would first be made to contact me, time and conditions permitting.  

As long as the medical/surgical treatment considered necessary in the situation is in accordance with generally accepted standards of medical, practice, I impose no specific limitations or prohibitions regarding treatment other than those that follow.  (If none, then state so)  ______________________________ _______  
 
 

My swimmer is taking the following prescribed medication on this schedule:  (If none, then state so.)  ______________________________ _________________________________________________________  

______________________________ ______________________________ ___________________________  
 

______________________________ ________

Signature of Parent or Legal Guardian  

EMERGENCY INFORMATION  
 

Mother’s Name__________________________ ______________________________ ______________  

Daytime Phone_________________________ _______     Evening Phone____________________________  

Father’s Name__________________________ _____________________________________________  

Daytime Phone_________________________ _______     Evening Phone____________________________  
 
 

INSURANCE (You may attach a copy of your insurance card)  
 

Type of Insurance_____________________ ______________________________________________  

Policy Holder’s Name__________________________ ______________________________ ________  

Policy #_____________________________ ________     Social Security #___________________________  

Family Doctor________________________ ________     Phone #__________________________________  
 
 

NEW MEXICO SWIMMING SWIMMER CODE OF CONDUCT  

As a member of the New Mexico Swimming Western Zone Team, I understand and will comply with the following:  

1. I understand possession or use of alcohol, tobacco products, or controlled substances is prohibited.  

2. I understand curfews will be established and must be adhered to.  

3. I will only be allowed to leave my assigned room with my chaperone or teammate(s), or an adult who has received prior approval from the Head Coach or Team Manager in charge of the team.  

4. I understand my parents or members of the opposite sex will not be allowed to enter my room at any time.  

5. I understand attendance is required at all team functions, including but not limited to, meetings, practices, exhibitions, press conferences, and competitions unless otherwise excused or instructed by the Head Coach or Team Manager in charge of the team.  

6. I understand uniform requirements established for the trip must be followed.  

7. I will show proper respect, sportsmanship, and courtesy toward coaches, officials, administrators, competitors, chaperones, and the public.  

8. I will behave in a manner that presents a positive image of New Mexico Swimming and will strive to promote an atmosphere conducive to meeting the competitive performance objectives.  

9. I understand additional guidelines may be established as needed to ensure the safety and well-being of the team members, and subsequently must be adhered to.  

10.  Failure to comply with the New Mexico Swimming  Swimmer Code of Conduct as set forth in this document may result in disciplinary action, which may include but is not limited to the following:  

1. Disqualification from one or more events of the competition.
2. Dismissal from the team with a timely scheduled return home, at my own expense.
3. Disqualification form future New Mexico Swimming sponsored activities at the recommendation of the Head Coach.

I agree to follow the rules and expectations set forth for this trip.  I understand and so do my parents that if I break the rules I can be sent home immediately at my own expense.  

Swimmer Signature:  ______________________________ ___________    Date:  _____________________  

Parent’s Signature  ______________________________ _____________    Date:  _____________________  

Competition/location/dates:  ______________________________ __________________________________  

If disciplinary action must be taken, and the swimmer’s parent(s) cannot be reached, the following person will be contacted.  If parent(s) are out of town the following person will be responsible for the swimmer if he/she must be sent home.  

Contact Person:_______________________ _______Phone #  Day______________  Evening____________

Event List and Best Times  

Complete this information event if you have not achieved a Zone cut.  Fill this section out completely and accurately.  Please ask you home coach for assistance.  List you first 6 choices in order of preference (no more than 2 races per day).  Write down your best times for another 3 events in your age group at the Zone meet.  Entry constraints may require a swimmer to be entered in an “off” event.  When selecting events, priority will be given to events which make the Zone cut.  Mark your selections with one of the following: Z for a zone time N for a non-qualifying time.  Altitude adjust if necessary for any time 200 yards/meters or over.   Swims done in yards must achieve the SCY standard, short course meters the SCM standard and long course meters, must achieve the LCM standard.  Qualification times must have been swum since

August 4, 2009.  

** Home coach’s signature (mandatory)  ______________________________ ___________________  
 

These forms need to be completely filled out and received by July 9 with the $250.00 deposit made out to New Mexico Swimming.  
 
 
 
 
 
 
 
 

Daily Event Summary by Age Group