NMS Board of Directors Meeting
May 22, 2004
The meeting was called to order at 8:07 AM.
ATTENDING: Jay Winter, Craig Leasure, Matt Winter, Rob Jones, John Gadbois, Betsy Patterson, Steffi Winter, Deborah Kruhm, Trish Winter, Dale Berg, Savannah Mortensen, Lou Metzger, and Julie Rogers.
The minutes of the October 4, 2003 NMS Board meeting were approved.
TREASURER (Rob): We have a total of $81,915.52 in all of our accounts at this time.
After reimbursements are received from USA Swimming, we will have spent a total of about $300 on the Swimposium.
There was a short discussion pertaining to the maximum reimbursement for meals while traveling.
Motion: A motion was made, and approved, to raise the official travel maximum daily meal reimbursement listed in our Rules and Regulations, Appendix A-1, from $25 to $40.
Motion: A motion was made, and approved, to add on to our Rules and Regulations, Section 16.2.3, that any overage on meals while traveling will be brought to the Treasurer and Financial Vice Chair for approval.
Motion: A motion was made, and accepted, to approve the Treasurer’s report.
TECHNICAL PLANNING: Dick Carbonneau resigned this position. David Maker is interested in being the new Chair.
BOARD OF REVIEW (Lou): Dave Sacoman was recommended as the new Chairman of the Board of Review, pending a vote by Review Committee members.
COMPUTER CHAIRMAN (Dale): The percentage of qualified athletes competing in the SC State meet was up from 2003.
Meet times, other than some of the high school meets, and the Rio Grande meets, have been uploaded to the SWIMS database.
There is a problem getting verification of high school meet times. NMAA is trying to come up with a method to get times electronically. Jay will talk to Linda Gilbert about the issues involved with verifying high school times, and hopefully together, NMAA and NMS can come up with a solution.
AGE GROUP VICE CHAIRMAN (Betsy): Very few swimmers applied for All Stars.
David Maker is helping Betsy with the plans for Zones. Zone T-shirts will be sold at summer meets to all swimmers, and given to those that go to the Zones meet.
OFFICIALS CHAIRMAN (Roy): Proposed Rule and Regulation language changes will be brought up at the House meeting.
REDBOOK CHAIRMAN (Trish): Redbooks are out and there are still a few extras. Records may once again be included in the next Redbook, and if included, will be current up to the Chairman’s cut-off date for collection of Redbook information.
RECORDS/TOP 16 CHAIRMAN (John): Times for the new events added to the State meet will be kept as records starting with the 2003 SC State meet forward. Any older, faster times in these events will not be considered as records.
It is recommended that qualifying times be included on meet entry forms, when applicable, to avoid any errors in times.
EQUIPMENT CHAIRMAN: Vince DeMenno resigned due to health reasons. A new Chair from Albuquerque is desired, in hope of keeping the equipment centrally located.
NATIONAL TIMES CHAIRMAN (Craig): The SWIMS database system is up and running, and Dale is submitting the times.
OLD BUSINESS: The Swimposium was a huge success, and there seems to be an interest in having another one. USA Swimming financed this one, and NMS will have to incur the costs for the next one. Jay will write a thank you to the Base Commander for the use of the facility.
NEW BUSINESS: NMS Representation at the USA Fall 2004 Convention (September 11-19) – Jay would like to have four people go.
Betsy would like to have the selection process for All Stars changed.
A proposal to modify some of our Rules and Regulations regarding Officials’ training was put forth to the Board and voted down by an email vote. This proposal was brought up again, and voted down again, and will not be recommended as proposed, by the Board to the House of Delegates. Jay requested the parties involved to draw up a second proposal to present at the House meeting.
Meeting was adjourned at 10:00 AM.
Respectfully submitted,
Julie Rogers, Secretary