NMS House of Delegates Meeting

May 22, 2004

 

The meeting was called to order at 10:04 AM. 

 

ATTENDING:   Jay Winter, Craig Leasure, Matt Winter, Betsy Patterson, Debbie Kruhm, Trish Winter, Dale Berg, Savannah Mortensen, Steffi Winter, Kent Wilson, Bob Putnam, Jane Winter, Wayne Jordan, Jeff Mortensen, Robert Jones, Doug Forbes, Lou Metzger, John Gadbois, Natalie Riley, Gary Riley, Tex Doherty, Robbie Bova, Janet Lyon-Huffman, Jimmy Phillips, Cheryl Holloway, Ruth Holloway Carling, Dave Maker, Beverly Leasure, Betty Busby, Terri Judah, Bill Spahn, Michelle Senoski, Floyd Senoski, and Julie Rogers.  

 

      Motion: A motion was made, and accepted, to approve the minutes of the October 4, 2003 House of Representatives meeting.

 

      Motion: A motion was made, and accepted, to approve the agenda with the following changes in the Meet Bids; all of the meets should be 2005, and not 2004 meets, and the last meet should be the NMS 2005 8&U finals, instead of NMS 2004 SC State.

 

ADMINISTRATIVE VICE CHAIRMAN (Craig):  A recommendation was made to allow the athlete representatives to design swim caps for each of the LSC Championship meets, after the success they had with their caps at the 2004 SC State meet.

It is unclear as to whose responsibility it is to get High School meets approved. Linda Gilbert would like some input from NMS, in hopes of helping to define a solution to this issue.

Everyone is asked to work on improving the sportsmanship within our LSC, which seems to have declined in the last several years.

 

SENIOR CHAIRMAN (Doug):  Anyone with new email addresses is requested to send them to Doug.

USA Swimming Juniors will be back again in 2005.

 

AGE GROUP CHAIRMAN (Betsy):  Zones T-shirts will be sold at NMS meets this summer. The estimated cost for swimmers going to the Zones meet is $650. Hopefully NMS can pay for part of these costs.

Betsy would like to change the All Star selection process, and will work on this in the fall.

 

FINANCIAL VICE CHAIRMAN (Matt):  It is requested that everyone check their budget figures before the fall budget is put together, for any changes that may be needed.

The combined Zones and All Star budgets are $3,000, plus a combined $5,000 in travel costs, some of which may be reimbursed to the swimmers.

 

SECRETARY (Julie): The membership was asked to make sure that those people who are sending out meet information have the most current email lists.

It was requested that all web site changes such as names, addresses, positions, and emails, also be sent to Debbie Kruhm.

 

TREASURER (Rob):  A request was submitted for reimbursement in the amount of $295.20 for Justine Schluntz’s travel to Nationals. A vote was taken and this amount was approved.

Lobo was asked to submit the financials from the SC State meet as soon as possible.

NMS spent approximately $300 to put on the Swimposium. USA Swimming paid the rest of the costs.

The Board recommended that the House accept the changes it approved earlier to the NMS Rules and Regulations, regarding reimbursement of travel expenses for NMS representatives. These changes would increase per diem from $25 to $40 per day, and also allow for requests of expenses over $40 to be reviewed by the Treasurer and the Financial Vice Chair for approval.

 

      Motion: A motion was made, and approved, to accept the Board’s recommended changes in per diem for NMS representatives, from $25 to $40, with additional requests going to the Treasurer and the Financial Vice Chair. 

 

TECHNICAL PLANNING CHAIRMAN:  Dick Carbonneau resigned this position, and also retired as a coach. The General Chair will appoint a new Chairman, with approval from the Board.

 

REGISTRATION/MEMBERSHIP CHAIRMAN (Debbie):  We have 1,103 year round swimmers, 58 seasonal swimmers, 198 non-athletes, 16 year round clubs, and 1 seasonal club.

 

BOARD OF REVIEW CHAIRMAN (Lou):  Lou will serve as Chair until the end of his term, and will then recommend Dave Sacoman as the next Chair, to the Review Committee for approval.

 

COMPUTER CHAIRMAN (Dale): Dale reported that 8% of the swims at SC State were non-qualifying times, which was higher than the 5%, which has been the norm for the past ten years.

Times are being turned into the SWIMS national database program, which allows individual teams to view their times online. Dale will work with anyone needing help accessing this database.

 

OFFICIALS CHAIRMAN (Lou):  Lou was appointed by Jay to take over this position.

Currently there are four approved trainers throughout the state, and eight referees.

There have recently been complaints by several parents regarding inappropriate swimwear. NMS Referees will remove swimmers from competition until they meet the requirement of appropriate swimwear.

 

REDBOOK CHAIRMAN (Trish):  1200 Redbooks were printed and most of them were passed out at SC State. Records will probably be included in the next Redbook, since they are now current. The deadline for the next book will be approximately November 1.

 

RECORDS/TOP 16 CHAIRMAN (John):  All NMS records are accurate now. Times swam in the new events at the State SC will be added to the records.

 

SANCTIONS CHAIRMAN (Debbie):  The membership was asked to please not send out meet information until the meet has been sanctioned.

 

EQUIPMENT CHAIRMAN:  Vince DeMenno resigned, and Jeff Mortensen was appointed, and approved by the Board, to take over this position.

 

COACH REP (Doug):  Coaches will again vote on an ASCA Age Group Coach of the Year.

 

ATHLETE REPS (Savannah and Steffi):  Attendance was higher than normal at the summer meeting. The athletes would like to see the following changes: 1.) An announcement made when a state record is broken 2.) A longer time period between High School State and NM State 3.) A regular pattern of breaks, or the breaks printed in the program during finals, to allow for warm up times for swimmers.

Athletes seemed to enjoy the Swimposium, and the Athlete’s web page has been updated with a summary of events from the Swimposium.

Possible designs for the State LC meet caps have been created, and will be posted on the web site, to allow the athletes to vote on the design of their choice.

 

SAFETY CHAIRMAN (Lou):  There were no reported incidents in the previous quarter. Bob Putnam will take over this position.

 

NATIONAL TIMES CHAIRMAN (Craig):  All times are in the SWIMS database now.

 

PUBLICITY CHAIRMAN:  Natalie Riley will take over this position.

 

USAS Outstanding Service Award:  Betsy was given this award for her efforts on last summer’s Zones meet and Las Vegas bus trip.

 

Water Polo (Robbie):  Water polo has become popular in our state as a way to keep swimmers in the water and prevent burnout. There are currently 204 athletes participating in New Mexico.

 

OLD BUSINESS:  Swimposium - Many parents were very excited by the Swimposium and seem to have a new attitude about participating within their clubs. There have been several requests for another one, which would have to be totally financed by NMS the next time.

 

NEW BUSINESS:

1.   Rules and Regulations change – Proposal:

      A proposal for wording changes to sections 8.2, 8.3, and 8.4 of our Rules and Regulations was             voted on earlier by the Board and not approved.  A second proposal, which would change the terminology in these sections from Certified NM Swimming Trainer, to trainer as designated by NMS Official’s Chairman, with a minimum of one year as a certified Referee, and additionally, change the last sentence of 8.4.3 to read; Perform two additional sessions of deck time at a NMS sanctioned meet conducted in prelims/finals format, or other prelims/finals format meet as approved by Official’s Chairwas presented.

 

      Motion: A motion was made, and approved, to accept the changes to Sections 8.2, 8.3, and 8.4 of our Rules and Regulations made in the second proposal, effective May 23, 2004.

    

  2.  Meet Bids: 

       2005 SC State – Los Alamos

       2005 SC 8 & Unders Finals - No bids 

       2005 LC State – Las Cruces

       2005 LC 8 & Unders Finals - No bids 

 

  3.  Election of Officers: 

       General Chairman – Craig Leasure

       Finance Chairman – Gary Riley

       Secretary – Julie Rogers

       Senior Vice Chairman – Doug Forbes

 

  4.  NMS Representatives to the USA Convention (Fall 2004):

       Debbie, Dale, Craig, and Robbie would like to go to this convention.

   

  5.  NMS Open Positions:

       Technical Planning – There is someone interested in this appointed position.

       Equipment Chair – Jeff Mortensen

 

ITEMS FROM THE FLOOR:  There was a short discussion on the 10&U four-hour maximum meet session time.

 

 

 Meeting was adjourned at 1:11 PM.

 

      

       Respectfully submitted,

       Julie Rogers, Secretary