NMS Board of Directors Meeting
October 16, 2004
The meeting was called to order at 8:00 AM.
ATTENDING: Craig Leasure, Tex Doherty, John Gadbois, Betsy Patterson, Steffi Winter, Deborah Kruhm, Natalie Riley, Dale Berg, Doug Forbes, Gary Riley, Jay Winter, Lou Metzger, Janet Lyon-Huffman, and Julie Rogers.
The minutes of the May 22, 2004 NMS Board meeting were approved.
COACH REPRESENTATIVE (Doug): This year’s recipient of the ASCA Age Group Coach of the Year for NMS is Tex Doherty.
FINANCE VICE CHAIRMAN (Gary): There was a short discussion concerning Zone and All-Star expenses.
Motion: A motion was made, and accepted, to approve the proposed budget with an addition of $2,000 to the Zone Champs line item, making it $5,730.
The Board will recommend acceptance of the budget, with the addition of the $2,000 to Zones expenses, to the House of Delegates. There was a proposal to get sponsors for each Zones meet.
AGE GROUP VICE CHAIRMAN (Betsy): Betsy recommended that the All-Star selection process in the Rules and Regulations be modified, and presented new criterion. Her ideas were discussed and it was agreed that they should include 15-16, and 17-18 age group categories, and provisions for disallowing swimmers to participate.
Motion: A motion was made, and approved, to accept Betsy’s modifications for the All-Star selection procedure in principle, with the understanding that there will be some changes made.
Betsy is planning to take next year’s All-Stars to an Arizona meet the end of March.
Betsy will come up with a proposal for Zones participation expectations prior to January 1, 2005 and email it to the Board for approval.
Amanda and Steffi will work with Betsy to set up an Athlete of the Month program.
SECRETARY (Julie): It was proposed that NMS use a Yahoo Discussion Group in order to post reports and share information.
TREASURER (Rob): Craig reported for Rob that he needs direction from the House of Delegates on reimbursements for national meets and the Zones meet.
TECHNICAL PLANNING (Janet): The Rio Grande League meets have been approved and sanctioned.
Kirtland and Duke are both interested in hosting 8 & Unders Finals.
SENIOR ATHLETE REPRESENTATIVE (Steffi): The Athlete Reps passed out caps at the State meet which they had designed, and had been voted on by the athletes. The Athlete Representative meeting held after the 400 Freestyle at the State meet had more attendees than past meetings. Athletes would like to shorten the prelim session, eliminate the 800 Free relay, and see more enthusiasm at the State meet. Craig asked Steffi to send a note to all of the coaches asking them to promote enthusiasm before state meets.
The Athlete Reps are planning on having a meeting or event for athletes all over the state to get together and socialize and get to know each other. They may require an increase in their budget for this meeting.
COMPUTER CHAIRMAN (Dale): There is a problem with incorrect IDs and splits on meet result files. Debbie and Lou will send notes to meet directors and officials, respectively, requesting them to check the meet results.
Dale would like meet results posted on one web site only, with links to that site if needed elsewhere.
CONSENT TO APPOINTMENTS: Consent was given by the Board to the appointment of Janet Lyon-Huffman as Technical Planning Chair.
NEW BUSINESS:
1. Rules and Regulations Changes - Lou will present a draft of new changes to Betsy's proposal for All-Star Selection Procedures at the HOD meeting.
2. State Meet Format - Changes in State Meet format will go to the Technical Planning Committee.
3. Equipment - Jeff submitted a report with proposals for replacing or purchasing damaged or needed equipment.
Motion: A motion was made, and approved, to support the replacement of all equipment as outlined in Jeff’s report.
4. Interactions with NMAA - Dale reported that there is a new attitude due to new people within NMAA and there may be many changes.
Meeting was adjourned at 10:00 AM.
Respectfully submitted,
Julie Rogers, Secretary