NMS Board of Directors Meeting
May 21, 2005
The meeting was called to order at 8:00 AM.
ATTENDING: Craig Leasure, Tex Doherty, Doug Forbes, Rob Jones, Gary Riley, Janet Lyon-Huffman, Amanda Huffman, Dale Berg, John Gadbois, Bob Putnam, Beverly Leasure, Floyd Senoski, Natalie Riley, Debra Khrum and Michelle Senoski
The minutes of the October 16th, 2004 NMS Board meeting was approved.
GENERAL CHAIRMAN (Craig): Craig stressed the importance of clubs getting people actively involved in supporting their own clubs as well as in NMS LSC’s.
ADMINISTRATIVE VICE CHAIRMAN (Tex): Tex presented a report on what other LSC’s give for travel assistance to higher level meets. He suggested we raise meet qualifying times for state. There were 450 swimmers at Short Course State Meet and not everyone got a cap. He’ll order 500 caps for next state meet.
SENIOR VICE CHAIRMAN (Doug): Doug has contacted Joy Russell with Arizona Swimming about getting involved with their Senior Circuit. He will be meeting with her and possibly hosting a Senior Meet next summer at NMSU. They will work together to make a schedule that will include Arizona, New Mexico and Texas swimmers.
COACH REPRESENTATIVE (Doug): Doug reported that Coach Phil Coe has an idea for a New Mexico Swimming Banquet in the fall recognizing the top athletes and coaches.
SECRETARY (Michelle): Michelle Senoski was proposed and accepted to take over Julie Rogers’ position until the end of the year.
AGE GROUP VICE-CHAIRMAN (Betsy): Betsy was not available for the meeting. Bev Leasure presented information for her. The All-Star meet in Scottsdale was successful. Expenses were $1736.59. Deadline for applications for Coaches is June 15th, for swimmers are June 30th with $100.00 deposit attached. Swimmers going to zones will receive 1 event for each qualifying time. For All Star Swimmers: the first non-qualifying swimmer to get application and money into Bev. Leasure will be allowed to go. Non-qualifying All Stars will receive 2 events no matter what.
Motion was made and approved that all Zone Qualifiers will be guaranteed to go to Zones. Non qualifiers will be guaranteed 2 splashes if they were an All Star Team member.
Motion was made and approved that all Zone Qualifiers and non-qualifying All Star Team members (who would be eligible on a first come, first serve basis) must travel with the team. Athletes will stay, sleep and travel with team, if they do not; they will not be able to swim. 10 & under will be included in the travel arrangements.
Be suggested that the team travel by plane. Janet suggested traveling by bus. She will look into getting bus arrangements.
Motion was made and approved that we roll over money not used from last year’s All Star funds into helping travel expenses for Zones.
Bev also talked about the Zone Team’s apparel and what each swimmer would need: 4 t-shirts, hoodie, cap, suit, and shorts. John suggested they look for sponsorship to help with the cost of these items.
The Zone team has a 1:3 ratio of chaperones, coaches and swimmers. It was proposed to change the rules and regulations of 13:4 by adding the line 10 or less swimmers will have 1 coach and 1 chaperone, 11 to 20 swimmers would have 2 coaches and 2 chaperones. This was later amended to the following:
0 to 10 swimmers = 1 coach and 1 chaperone
11 to 20 swimmers = 2 coaches and 2 chaperones
21 to 40 swimmers = 3 coaches and 4 chaperones
41 to 60 swimmers = 4 coaches and 6 chaperones
Authorizing reimbursement of these people on all LSC functions as a team.
FINANCE VICE-CHAIRMAN (Gary): Short discussion on Zone and All Star expenses.
Roughly there would be about $9000.00 to spend towards Zones by rolling over the All Star funds.
TREASURER ( Rob Jones): Rob went over the expenses from his report. How much do we pay in expenses to Justine Schluntz? Siting from Section 11.0, which is specific on swimmers getting paid; that the maximum reimbursement will be only travel (airfare). Rob recommended we pay Justine’s airfare of $322.28, her meals of $51.11 and her hotel room of $443.46. Her club may want to pick up the rest of her expense.
Rob also stated that the “All Stars” meal expenses exceeded the usual reimbursement and needed to be watched more carefully.
Motion was made and approved to thank Janet Lyon-Huffman for helping sort out the financial obligation/delinquency of the Rio Grande League. We will not hold her team or other team’s of the past accountable for the missing funds.
Rob would also like to know if we could buy a Quicken Update for the 2006 budget.
TECHNICAL PLANNING (Janet): Janet discussed some changes to the NMS State Championship format and recommended the following:
1. 400 I.M.s are TFF and functionally seeded by time (not age) and placed after the 100 back/50 back events.
2. 11 & 12 year old 200 I.M. will have prelims. and finals.
Motion was made and accepted to change the order of events at the State Championship meet.
Janet also proposed changes in the Rio Grande League Meets and Championship.
1. Limit swimmers in competing in only their non-state qualifying events at the meets and the Rio Grande League Championship
2. High point scores may be tabulated at the Rio Grande League Championship but not awarded.
SENIOR ATHLETE REPRESENTATIVE (Amanda): Amanda reported that the athletes would like to have their meeting the 2nd day before warm-up for the afternoon session. The athletes also requested fly over starts for all invitational meets and pre-lim races at state but would like to keep regular starts for finals. The athletes requested more music; a better announcer and more recognition like an award ceremony. (after or at the end of finals at State ) was requested by the 13 & under athletes. The 14 and over athletes do not care for this. The athletes would like to nominate and vote for best female and male athlete and best coach at state. It was suggested that possibly this could be changed to outstanding female/male swimmer by age group or overall swims and tie it in with “Character counts”. Amanda proposed that the athletes get together outside of a swim meet for a social. Craig told her, she needed to be more specific on her proposal with a budget and present it at next meeting.
COMPUTER CHAIRMAN (Dale): Dale’s report broke down NMS Short Course Team performances from 2001 and ending with the Los Alamos 2005 Short Course Championship. The verification of these entries took somewhat longer due to NMS Athlete Times Management program that has now been fixed.
Timing System problems continue with the missing of split times. If a swimmer or coach wants to get a lead-off split time (either individual or relay) it is better to notify the referee and get additional watches on the lane in question then to assume a split time will be recorded. The coach should put in writing a request for split times. The State High School Meet is a US sanctioned meet. Most High Schools are not officiated properly. They need to have a full contingent of officials at the meet, because there is nothing to back up a split time.
Motion was made and accepted that coaches are required in writing to request leadoff split time observed and recorded as an official time only at high school meets.
Amendment made and approved that it will be for any high school sanctioned meet.
Modification to sanctioned swims; sanction 7.1414 approved.
TMO is an online, searchable database available to anyone in NMS. You can access it at http://www.sports-tek.com/TMOnline/index.asp?STRIPPED=NewMexicoSwimming.
NEW BUSINESS:
1. Convention Attendees – need to follow rule book
2. Zones – Hosting of 2007 Zone Meet
Meeting was adjourned at 11:00
Respectively submitted,
Michelle Senoski