May 21, 2005
The meeting was called to order at 11:15.
ATTENDING: Craig Leasure, Tex Doherty, Rob Jones, Gary Riley, John Gadbois, Deborah Kruhm, Doug Forbes, Janet Lyon-Huffman, Beverly Leasure, Floyd Senoski, Amanda Huffman, Natalie Riley, Rusty Bernstein, Jeff Mortensen, Bob Putnam, Tim Wilde, Phil Coe, and Michelle Senoski
The minutes of October 16th, 2004 NMS House of Delegates meeting was approved.
GENERAL CHAIRMAN (Craig): Craig would like to encourage everyone to get people actively involved with their own clubs as well as NMS.
ADMINISTRATIVE VICE CHAIRMAN (Tex): Short course meet had 450 swimmers. He suggests to”up” the time standards. Tex gives examples of other LSC’s travel assistance.
NMS club FCAT is going to bid on the 2007 Western Zone Championships at the 2005 National Convention in September. The Farmington Convention Center representatives and Tex showed a slide show on what they would present at convention and answered any questions about possible problems of this zone meet being held in Farmington.
FINANCE VICE-CHAIRMAN (Gary): Nothing new to report
SENIOR VICE CHAIRMAN (Doug): Doug has contacted Arizona representatives to start a Senior Circuit. He hopes to get Texas also involved. He is also working on a NM Swim Banquet recognizing athletes and coaches.
AGE GROUP VICE-CHAIRMAN (Betsy): Bev. Leasure was filling in for Betsy. Zones Packets will out next week. $500.00 is the ball park amount for swimmers to attend. Deadline for athletes is June 30th with $100.00 deposit. Final balance due July 15th. Zone team will be traveling by bus. Zone Coaches will decide from All Star Team who will be picked. Farmington and any other club that was given misinformation about All-Star and Zone team qualification will get a chance to put in their qualifying swimmers.
Motion was made and approved to take the board recommendation that extra money from last year rollover to help Zone team this year.
Modify Rules and Regulations of 13.4 concerning the ratio of coaches/chaperones and swimmers.
Motion was made and approved to change ratio to:
0-10 swimmers 1 coach 1 chaperone
11-20 swimmers 2 coaches 2 chaperones
21-40 swimmers 3 coaches 4 chaperones
41-60 swimmers 4 coaches 6 chaperones for all NM sponsored swim teams.
TREASURER (Rob Jones): A request from Justine Schluntz for reimbursements for the World Championship Meet led to a lengthy discussion on reimbursements in general. Section 11.51 recommends the maximum be paid as determined by the board (NM Swim). In that it states you must get a pre-approved statement.
Proposed amendment: Swimmers must request (prior to the event) a reasonable documented cost of travel reimbursement. Section 11.5 states maximum amount of reimbursement based on location.
Motion was made and approved that only Justine’s airfare, meals, hotel room and car fare be paid.
TECHICAL PLANNING CHAIRMAN (Janet): Discussion on awards given at Rio Grande Championships: No high point winners at the Championship meet. Swimmers should not be swimming events they have already made at state qualifying times.
Motion made and passed to accept changes at the State Championships, which are 400 IM seeded by time and placed after the 50/100 backstroke on Saturday. Medleys in order of age (10 yr. Olds, 11-12, etc.). and Open events continue as is.
Janet has the new schedule for Fall Meets. Rob observed the scoring of events at the state meet needs to be clearer.
Motion was made and passed that scoring requirements for Championship Meet to get points needs to be deleted from section 9.3.6 under change of rules.
Motion was made and passed to change meet information that all swimmers be electronically entered especially non-qualifying swimmers in relays. This requirement will require teams entering the state meet supply all non-qualifying swimmers to send electronically ahead of time.
JUNIOR ATHLETE REPRESENTATIVE (Amanda): Amanda stated that athletes requested more music to be played and an announcer at the state meet. Some athletes would like an award ceremony. She also proposed a get-together social outside of a swim meet. It was suggested for her to get more specific on the social. The new design for the state cap was ready, which she gave to Tex.
COMPUTER CHAIRMAN (Dale): Report read from Board of Delegates Meeting by Craig.
OFFICIAL CHAIRMAN ( Lou): We are still running short of officials.
RECORDS/ TOP 16 COORDINATOR ( John): All records are being updated. If you see anything missing e-mail John.
REGISTRATIONS/ SANCTIONS CHAIRMAN (Debra): Debra reported the number of athletes is up but the number of non-athletes is down from last year. She attended a workshop in Tampa and will be testing new features in the SWIMS registration program. There will be a new seasonal club forming in Las Vegas, NM. Debra has sanctioned 7 invitational, the 8 & Under Championship, 1 dual meet, and 1 time trial. All that is left is the Long Course State Meet for this season.
Motion was made and passed that coaches verify their credentials Monday before the meet entries are due.
Send registrations and sanctions to new address:
New Mexico Swimming
P.O. Box 23899
Santa Fe, NM 87502
Debra requested a laser printer to be purchased through the 2006 budget.
ALL teams need to update their Team Manager to 4.0.
EQUIPMENT CHAIRMAN (Jeff): Jeff listed purchases of equipment and expenses. No additional equipment purchases are proposed at this time.
SAFETY/ADAPTIVE SWIM COORDINATOR (Bob Putman): No problems
PUBLICITY (Natalie): Natalie informed us about the health requirements of swimming areas. She suggests meeting with the environmental agency before you host a meet.
REDBOOK (Trish): Redbook on web.
OLD BUSINESS: none
NEW BUSINESS;
Convention Attendees: John proposed that we follow the rule book and that people who hold these positions go to convention for 2006: Age Group Vice Chair, General Chair, Coaches Representative, Senior Chair and Administrative Vice Chair.
John proposed a rotation system for bids for the State Championships. 2006 Short Course – hosted by Farmington. Dates: Feb. 24th, 25th, 26th. Sectionals would be March 28th to April 1st. 2006 Long Course State Meet has yet to be decided. John will get his committee ready to propose hosting that meet by the Sept. meeting.
Farmington presented a slide show and presentation by Tex for hosting the 2007 Western Zones. This presentation will be given at convention, for consideration.
Elections: Nominations were made and accepted on the following positions and people:
Administrative Vice Chairman: Tex Doherty
Age Group Vice-Chairman: Rusty Bernstein
Treasurer: Rob Jones
Technical Planning: Janet Lyon-Huffman
Registration/Membership: Debra Kruhm
Meeting was adjourned at 2:00.
Respectively submitted,
Michelle Senoski