NMS Board of Directors Meeting

October 1, 2005

 

The meeting was called to order at 8:00 AM.

 

ATTENDING:  Craig Leasure, Tex Doherty, Doug Forbes, Rob Jones, Gary Riley, Janet Lyon-Huffman, Amanda Huffman, Dale Berg, John Gadbois, Bob Putnam, Beverly Leasure, Linda Gilbert, Rick Wertman, Betty Busby, Brian Roscoe, Douwe Yntema, Floyd Senoski, Natalie Riley, Debra Kruhm and Michelle Senoski

 

The minutes of the May, 2005, NMS Board meeting was approved.

 

GENERAL CHAIRMAN (Craig): Craig welcomed Betty Busby and thanked her for taking over the Outreach position.  Trish Winter has resigned from the Red Book Committee.  We need to be thinking about Service Award Nominations now so we can vote on them in the spring.

 

ADMINISTRATIVE VICE CHAIRMAN (Tex): Tex presented his report on the National Convention and their plans to combine or get rid of some committees.  At convention ½ of the votes will be from coaches and 20% need to be athletic representation at the convention in the next year.  Tex and the Farmington gang campaigned and answered questions for the Zones bid.  FARMINGTON will be the host of the 2007 WESTERN ZONES MEET!!!  Congratulations!!!

 

SENIOR VICE CHAIRMAN (Doug): Doug gave everyone a report with qualifying times for the 2006 Speedo Junior National Championships,  2006 U.S. Open Time Standards, 2006 Spring Championships and the 2006 Western Zone Standards

 

COACH REPRESENTATIVE (Doug):  Doug reported that the election of new representative will take place at Short Course State.

 

SECRETARY (Michelle): Michelle Senoski had nothing to report at this time.

 

AGE GROUP VICE-CHAIRMAN (Rusty):   Rusty reported that the Western Zones this summer was good but we need to have more kids involved for the next zones meet which will be held in Fresno on August 8-12.  At the convention they also recommend we get more parents involved through meetings, power point presentations, outside speakers and a newsletter.  Resources you can look up are on the internet:  www.canadianhockey.ca.com  or if you want a free power point presentation to use with your team email Sue Anderson at sanderson@usaswimming.org.

 

 

FINANCE VICE-CHAIRMAN (Gary):  Gary proposed we send more people to convention. He also recommended that we start budgeting now for the 2007 zones (equipment, advertisement, officials’ rooms, athlete bags for swimmers, shirts for coaches and officials; gifts as needed.)  New Mexico will receive 10% back in entry fees.  Craig recommended setting up a zones committee:

Zones Committee: Chairman: Natalie Riley also on the committee is: Rob Jones, Janet Lyon-Huffman, Craig Leasure, Lou Metzger, Floyd Senoski, Douwne Yntema, and Michelle Senoski 

A motion was made and accepted to add a line item to the budget for the 2007 zones.

 

TREASURER ( Rob Jones): Rob reported that there were 3 swimmers who requested refunds from going to Junior Nationals in California in Aug. 9-13, 2005  The swimmers were Douwe Yntema, Cole McGee and Crystal Wilson.  There was a discussion on the floor in the reimbursements of the swimmers.

 

A motion was made and passed that we reimburse Crystal Wilson 100% of her costs.

 

After much deliberation, it was agreed to look at Cole’s and Douwe’s reimbursements and ½ Cole’s sum, then add the 2 together, divide by 2 and pay each that amount as reimbursement, in accordance with Rob’s formula.

A motion was made to use Douwe’s reimbursement for both swimmers then using Rob’s formula that is what New Mexico swim would pay the swimmers.  

 

TECHNICAL PLANNING (Janet): Janet reported that the Long Course State meet was very well attended. The realignment of the relays and 400 IM on the second day was a smoother event format.  The long distance meet scheduled Dec. 11^th will be cancelled by Los Alamos.

 

SENIOR ATHLETE REPRESENTATIVE (Amanda): Amanda reported that the Long Course State was very well done and we liked the announcer very much.  She suggested we get an announcer of that caliber for Short and Long Course meets as well as the Last Chance.  Douwe and Amanda have designed the Short Course State Caps and have given it to Tex. We are still in need of more athlete participation and recommend a Saturday night Social with meeting.

 

COMPUTER CHAIRMAN (Dale): Dale’s report broke down NMS Long Course Team performances by teams.  Report included meet summary of individual events with 1625 splashes. His report also included meet summaries for the past three years. Some of our times that I’ve uploaded to SWIMS have been flagged as age-group records by USA Swimming, due to bad results. This may be an ongoing problem. If a swimmer or coach wants to be sure to get a lead-off split time (either individual or relay), it is still far safer to notify the referee and get additional watches on the lane in question than to assume that the split time will be automatically recorded. Dale gathers all national times and puts on web.

 

 

NEW BUSINESS:

1.      Convention: Positions for Athletes/coaches= Tex

                            Accurate Data Bases for clubs = Debbie

                            Outreach = feedback of swimming facilities/manager

2.      State Meet Format:

Assignments – Rob’s proposal of volunteers on meet that officials positions be included as part of a team’s assignments.

      Discussion on floor about the picking of officials.  Lou sends a volunteer list for sign       

      up of officials duties.

3.      Nomination Committee for Spring meeting, will work together to make recommendations

4.      Coaches Clinic to be headed by Rusty Bernstein, to improve education/strategies.

 

 

 

 

 

 

 

Meeting was adjourned at 11:00

 

 

 

Respectively submitted,

Michelle Senoski