October 1, 2005
The meeting was called to order at 11:15.
ATTENDING: Craig Leasure, Tex Doherty, Rob Jones, Gary Riley, John Gadbois, Deborah Kruhm, Doug Forbes, Janet Lyon-Huffman, Beverly Leasure, Dale Berg, Lou Metzger, Floyd Senoski, Betty Busby, Amanda Huffman, Natalie Riley, Rusty Bernstein, Jeff Mortensen, Bob Putnam, Linda Gilbert, Rick Wertman, Brian Roscoe, and Michelle Senoski
The minutes of May 21, 2004 NMS House of Delegates meeting was approved.
GENERAL CHAIRMAN (Craig): Craig would like to thank Betty Busby for volunteering to take over the OutReach Chair. Nominations due before spring for the Service Award.
ADMINISTRATIVE VICE CHAIRMAN (Tex): At convention, Tex and the Farmington delegates politicked for Zones. Farmington, New Mexico will host the 2007 Western Zones Meet. At convention, USA Swim announced some changes that will take place. Some will be eliminating committees. Athletes will be an important factor in many new committees.
FINANCE VICE-CHAIRMAN (Gary): $2,693.00 added to budget to go towards planning for Western Zone Meet in 2007
Motion was made for the House of Delegates board to present a Web site. The management and hosting of the web site will have a budget up to $5000. (maximum) annually. Bring back a report at Spring meeting.
Convention – Increase budget from $3000.00 to 4500.00 for more people to go to convention, next year.
Motion was made and approved for the Athlete Travel Funds will be used for Athletes to go to the convention with the approval of the board.
Motion was made and passed for $1000 to go towards the 8 & Under State Meet Awards ($500.00 each). The Administrative Vice Chairman will administer that for 8 & Under State Meets.
The budget was approved and accepted.
SENIOR VICE CHAIRMAN (Doug): Doug’s report had the list of qualifying times.
AGE GROUP VICE-CHAIRMAN (Rusty): The Western Zones in Salt Lake City, only had 11 swimmers. We need to increase the number going to this event.
TREASURER (Rob Jones): $43,347.00 in account. Travel budget – There is a surplus in the budget because Rusty did not go over. Natalie and Gary Riley stepped in and attended the convention to be our representatives for New Mexico Swim.
Motion was made and passed that we reimburse the Rileys up to the budget line/limit with receipts for their convention travel.
3 swimmers sent in reimbursements for travel: Senior National should be reimbursed 100% for receipts.
Motion was made and passed that Crystal Wilson be fully reimbursed.
Junior National swimmers will be reimbursed according to the by-laws.
Motion was made and passed that the 2 Jr. National swimmers be reimbursed $718.40.
TECHICAL PLANNING CHAIRMAN (Janet): Janet reported that we will now add 50’s and the 100 IM to the Short and Long Course State Meets for 13/14 year olds. Qualifying times for 50’s will be put together by Rusty and Doug and will be announced by October 30th. The number of events will increase to 8 events for the 11and older swimmers in the 3 day event. The Rio Grande League will increase to $30.00 and each swimmer a charge of $10.00.
Motion was made and accepted to accept meet schedule.
JUNIOR ATHLETE REPRESENTATIVE (Amanda): Amanda proposed a Saturday night social at the swim meet. The new design for the state cap was ready, which she gave to Tex.
COMPUTER CHAIRMAN (Dale): Dale’s report show the numbers in attendance were up at the Long Course State Meet. He is updating SWIMS regularly.
OFFICIAL CHAIRMAN ( Lou): More people have volunteered to become officials. There is an updated official’s list on the NMS web site. It will be kept current as possible. E-mail me with corrections: Lou.Metzger@comcast.net . There are FINA rule changes, effective Sept. 21, 2005, on the Backstroke and Breaststroke.
RECORDS/ TOP 16 COORDINATOR (John): All records are being updated. If you see anything missing, email John.
REGISTRATIONS/ SANCTIONS CHAIRMAN (Debra): Debra reported we have the possibility of 4 new clubs starting up this year: Welcome Charger Aquatics! The coach is Rick Wertman. There are new guidelines to become a club and it takes a minimum of a year. Albuquerque Aquatic folded. We have a satellite team connected to FCAT that is located on the Ute Indian Reservation in Colorado. The coach is Richard (Dick) Taylor.
Electronic Registrations – need 4.0 Hytek. 60 days before your meet you must get your meet sanctioned.
Award to Raising Team Numbers goes to LCAT
Send registrations and sanctions to new address:
New Mexico Swimming
P.O. Box 23899
Santa Fe, NM 87503
EQUIPMENT CHAIRMAN (Jeff): Jeff listed purchases of equipment (handles & poles for lap counters, pads and stop watches) Estimated costs = $1900.00
SAFETY/ADAPTIVE SWIM COORDINATOR (Bob Putman): No accidents reported. Write up any incidents about accidents that occur at pool.
HIGH SCHOOL COORDINATOR: (Linda Gilbert): Linda requested a meeting with N.M. Swim to discuss times and officials at High School meets. NM USA Swim officials will now need to complete the NMAA Stroke and Turn Official course to be able to officiate at high school meets. They would like at least 2 USA Swim officials to be at their meets for times that will be used for US swim. The course will take place at Albuquerque Academy with NMAA representative Mark Koski. High school coaches are not to keep times for US swims.
OUTREACH (Betty Busby): Betty has done a lot of contact work in getting this program of the ground. She has been in touch with the Outreach Coordinator for USAS. To draw up our LSC eligibility guidelines. General requirements seem to be enrollment in the Federal free school lunch program. She proposed a reduced yearly fee program for swimmers in need. Betty will work with Debra Kruhm on this program to get started.
PUBLICITY (Natalie): Natalie reported that Farmington is officially the site for the 2007 Western Zones Meet. She is already preparing a lot of activities for the meet. Buses will be running every 15 minutes from hotels to the Aquatic Center Pool. Tentatively: Monday night: FCAT will host a Navajo Taco Dinner at no cost to the swimmers. Saturday: We will host Athletes dance and BBQ at River Walk. Sunday: An Open Water Swim. Bus trips will be free to all these places. We will need a lot of people to help. A committee of board members: Rob Jones, Janet Lyon-Huffman, Craig Leasure, Lou Metzger, Floyd Senoski, Douwne Yntema and Michelle Senoski.
REDBOOK: Trish Winters has officially resigned from this position.
Proposal: To do away with the printed Red Book and just use Web page. There was a discussion of ideas to have clubs make their own with goal sheet, times, schedules, philosophy, mission statement, directions to pools, plus get more information from SWIMS. Many in the discussion felt that swimmers needed to keep track of their progress.
Motion was made and passed to do away with the Red Book and update our Web page.
Discussion on the floor was whether a volunteer or a professional should manage the Web page for New Mexico Swim.
Amendment was made, voted on and passed for N.M. Swim to pay someone to do the Web page professional and add this expense to the budget.
NEW BUSINESS:
1. Nomination Committee: A committee to elect new board members. This committee to be head by Lou Metzger with the following members; Rob Jones, and Floyd Senoski. This committee will come up with a list of nominations for upcoming vacant board positions at Spring meeting.
2. Coaches Clinic headed by Rusty Bernstein with help from Brian Roscoe, and Doug Forbes. The coaches clinic would help improve the level of coaches and swimming in New Mexico. This could possibly be done in –house.
3. State Meets and Host = John Gadbois went over the State Meet criteria for running a meet. Hotel Rooms should also be considered. John conducted “the methodology behind this madness,“ to pick who will host each year’s Long Course Championship State Meet.
2006 Santa Fe (CSF)
2007 Los Alamos (LAA)
2008 Duke
2009 Las Cruces (LCAT)
2010 Lobo
2011 Kirtland
2012 Farmington (FCAT)
* Please, give early notice to Craig Leasure, if you plan to “opt” out of the meet.
Motion was made and accepted on the proposals for all state meets.
Meeting was adjourned at 2:00.
Respectively submitted,
Michelle Senoski