New Mexico Swimming Board of Directors Meeting
October 7, 2006
The meeting was called to order at 8:00 A.M.
ATTENDING:
Tex Doherty, Rob Jones, Gary Riley, Rusty Bernstein, Janet Lyon-Huffman, Rick
Wertman, Gary Riley, Natialie Riley,
Debra Khrum, Douwe Yntema, Lou Metzger, Doug Forbes, Craig Leasure, Beverly Leasure, and Michelle Senoski.
Concerning the April minutes, Natalie Riley asked all money amounts be removed.
GENERAL CHAIRMAN: (Tex): While at convention, Tex noticed many things that should be brought back to NM attention. One of those items was that for the first time open water swimming is an Olympic event in Beijing in 2008. Tex proposed a reimbursement for open water swimming to encourage this aspect of the sport. A motion was made and carried to recommend this change in rules and regulations. (11.1)
Tex is still searching for a treasurer. At this time Rob is still filling in, please if you are interested, contact. Tex.
ADMINISTRATIVE VICE CHAIRMAN (Rob): Has nothing to report at this time.
SENIOR VICE CHAIRMAN (Rick ): Rick has 2 main points: How can we raise involvement and raise the number of kids involved? What are some good ideas?
COACH REPRESENTATIVE (Doug): e-mail Doug at Lobo now. We need to support a coaches clinic.
SECRETARY (Michelle): nothing to report
AGE GROUP VICE-CHAIRMAN (Rusty): Number of swimmers was up from last year (11). This year we had 35. Zones 2007 logistically will be the same, except that swimmers will be responsible for their own transportation to Farmington. Hotel reservations for the team have already been made. I am recommending that we add a “team manager” position for a minimum of 25 swimmers. This positon would be like a chaperone. He will look into a more definite description by the spring meeting. Zones 2008 is in Oregon.
FINANCE VICE CHARIMAN (Gary): The athletes are under budget. Everything is good, and no one is over-spending. See budget report.
TREASURER(Rob Jones): The two major expenses this year were the All Star/Zones meet and the National Convention. There has been one request for athlete travel expenses by Taylor Busby for attending Sectionals. Mr. Busby has requested $1371.76 for travel reimbursements. My last concern is in the issue of Dual, Tri Meets and Time Trials, if we charge the club for putting on these meets but they do not charge the swimmer. Rob recommends that $2.00 per swimmer per meet goes to LSC.
Lastly, Rob needs $220.00 for filing taxes. Motion is made and accepted.
TECHNICAL PLANNING (Janet): Janet showed the proposed NMS schedule. Rick Wertman opposed, he wanted the 8 & under state meet on Feb. 24th (in the middle of the scheduled SC State Meet). After much discussion, a vote was taken to have the 8 & unders on Sunday of the State Meet. This does not pass. February 18th will be the date for the 8 & unders state meet but now we will be looking for someone to host it.
All Star Prosposal (to create a team of best swimmers) will be recommended to the House of Delegates.
SENIOR ATHLETE REPRESENTATIVE(Douwe): Douwe would like to see an athlete page on web site. Also, he would like to see the criteria of the rules and regulations for the All Star Selection process on the athlete page. Marissa Campbell was upset and wanted noted that she was never informed of going to convention.,and that another person went in her place. Tex apologized to her for the oversite and informed us that Taylor Busby trip was not funded by the LSC.
COMPUTER CHAIRMAN (Dale): Dale was not present at the meeting but did send a report. 2006 NMS Long Course Championship meet was hosted by Lobo and CSF. There were no problems at the meet. There were 290 athletes entered in individual events with 2190 splashes. All entries were verified with Andrea Campbell. The number of athletes and splashes were up significantly from past years. All scratches were recorded as DQs, so there is no way to determine how many DQs were written. Only 41% of the splashes resulted in best times, and a record 9% of the splashes resulted in times slower than the qualifying times. I’m placing all the NMS times into 3 different databases- the NMS Athlete Times Management database, the NMS Hy-Tek Team Manager database, and the USA Swimming SWIMS program. Most meet results are now coming in with corrected USA IDs and that really speeds up the upload process for me. Again, TMO is an online, searchable database available to anyone in NMS. There should be a link to it at http://www.sports-tek.com/TMOnline/index.asp?STRIPPED=NewMexicoSwimming on the NMS Web site. Please pass this information on to your swimmers and parents.
OFFICIAL’S CHAIRMAN (Lou): Lou refers to the House of Delegates
RECORDS/ TOP 16 COORDINATOR: Tex appoints Sean (LCAT)
REGISTRATION/SANCTIONS CHAIR (Debra): we finished the 2006 registration with 1391 athletes, 118 seasonal athletes, 206 non-athletes and 19 clubs. We may possibly be getting 4 new clubs this year. Several clubs have assistant coaches who need to take the Coach Education Test. Clubs need to insist that these coaches take the test right away. Background screening for coaches will begin during this registration year. Cost for the coach is $20.00 every 2 years. More information will be sent out to clubs later. All must be done by Jan. I would like for every team to get updated to Hy-Tek 4.0. I have 6 teams who are now doing electronic registrations. I would like to propose the following procedure in Sanctioning meets: the Sanction Chair needs to send meet information to the coaches’ representative and official’s chair. Information should be sent out by the host club 45 days prior to the entry deadline. I’m also asking that each host team set an entry deadline 10 days prior to the start of the meet, so that registrations can be verified. A post meet verification also needs to be performed to catch any on-deck entries. The motion was made and passed.
SAFETY/ADAPTIVE COORDINATOR: absent – nothing to report
WEB MASTERS : absent – nothing to report
OLD BUSINESS: none
NEW BUSINESS:
Motion was made and seconded to adjourn the meeting at 10:50.
Respectively submitted,
Michelle Senoski