New Mexico Swimming House of Delegates Meeting

October 7, 2006

 

 

The meeting was called to order at 11:00 A.M.

 

ATTENDING:

Tex Doherty, Rob Jones, Gary Riley, Rusty Bernstein, Janet Lyon-Huffman, Rick Wertman, Debra Khrum. Douwe Yntema, Lou Metzger, Doug Forbes, Craig Leasure,

Beverly Leasure, Natalie Riley, Danny Gassaway, Patrick Norman, Elizabeth Lawrence, Shawn Drake, Betty Busby, Jayna Sayre, Jeff Mortensen, Marissa Campbell, Jimmy Zamora, Dulce Walker, and Michelle Senoski

 

Meeting called to order and a list of board members and team representatives were acknowledged on who were voting members. Natalie Riley (FCAT) gave her vote to Danny Gassaway and Janet Lyon-Huffman gave her vote to Patrick Norman.

 

GENERAL CHAIRMAN:  (Tex):  Tex recommended that we add to our N.M. Swim Mission statement the phrase;  “Build the Base”.

Motion was made and accepted to add this. 

Motion was recommended by the Board of Directors to have Open Water Swim and passed.

 

ADMINISTRATIVE VICE  CHAIRMAN (Rob):  No Report

 

SENIOR VICE CHAIRMAN (Rick):  Would like NM Swim to host a Coaches Clinic and will get more information about what we can do with this later. A budget for a coaches clinic of $1000.00 was proposed.  The clinic could be in September with the symposium.  Motion was made and passed.

 

AGE GROUP VICE-CHAIRMAN: (Rusty)  Rusty recapped Zones in Fresno with information on team, individual, and relay results.  He recommended that we add a “Team Manager” position, especially if the number of swimmers would be the same or more than this year.  In May, he will come back with a job description for this person. 2008 Zones will be in Oregon. 

 

FINANCE VICE CHAIRMAN: (Gary) Changes were made in the All Star program, Zones budget, an allotment in helping the Swim Camp.  Motions were made and approved.

 

SECRETARY: (Michelle):  No Report

 

TREASURER (Rob Jones):  The two major expenses this year were the All Star/Zones meet and the National Convention.  There was one request for athlete travel expenses by Taylor Busby for attending Sectionals. 

A motion was made for the swimmer (Busby) to receive $500.00 because they swimmer went through all protocol.  This motion was voted on and ended in a 9/9 tie vote.  Tex as General Chairman votes in a tie.  He voted in favor of the swimmer and this motion passes.  

Another concern of Rob’s was the issue of Dual, Tri Meets and Time Trials, should we charge the club for putting on these meets when they do not charge the swimmer. 

A motion was made for teams that do not charge the swimmer then they do not have to pay the LSC.  This motion was made and passed.

 

TECHNICAL PLANNING : (Janet)  Changes in the proposed NM Swim schedule:

December 16 & 17   Kirtland can not host that meet.

February 18^th    8 & Under Finals;  A club is needed to host that meet.

ALL STAR MEET:  This meet will be January 13 & 14 at the West Mesa Aquatic Center.  It is a 14 year old and under meet.  Each LSC will be allowed to take 4 of their top swimmers that achieve the time standard. If an LSC does not have 2 swimmers who have achieved the time standards, the LSC may enter no more than 2 swimmers in that event.  All entry times must be in short course yards.  Proposal passes for the Southwest All-Star Meet.  Motion was made and approved on the NMS schedule.

 

SENIOR ATHLETE REPRESENTATIVE ; (Douwe)  Douwe proposed that we put the reimbursement of meets policy on the athlete page on our web site.  As well as an athlete social meeting at the Long Course State Meet so athletes know ahead of time.

 

COMPUTER CHAIRMAN  (Dale)  Dale was not present but sent in his report, recapping the number of athletes and splashes at the Long Course meet and comparing them to years past.

 

OFFICIAL’S CHAIRMAN: ( Lou)   He expects 2-4 new referees to be certified at Short Course State.  Several Stroke and Turn Officials are planning to become Starters.   An updated official’s list is on the NMS web site. 

 

SENIOR VICE CHAIRMAN: (Doug)   Richard Taylor (FCAT) is the Coach of the Year.

 

REGISTRATIONS/SANCTIONS CHAIRMAN (Debra)  Blue Sharks raised the number of athletes last year.  There will be several workshops through the year.  The board recommended that we pay these workshops.  Motion was made and passed we give $2000.00  towards workshop expenses.  Sanctions = a motion was made to send all sanctions to Debra 60 days before the scheduled meet. 

 

RECORDS/ TOP 16 COORDINATOR   Our new coordinator accepted and was voted in to office will be Sean Muncy

 

EQUIPMENT CHAIRMAN ( Jeff)  Jeff gave a report on the Relay Judging platforms from Colorado Timing .  They offer them in many different sizes. 

Motion was made by Lou to pass on this expense.  Motion was passed.

 

OUTREACH : (Betty)  USA Swimming has a new Diversity coordinator, John Cruzat.  His job is to increase the range of swimmers participating in club swimming and to direct the expenditure of funds from the new USAS Diversity Foundation.  The Foundation seems willing to provide immediate help to outreach swimmers in the form of gear (swimsuits, fins, etc.). Registrars, remember that NMS is cooperating with USA Swimming Outreach policy of making yearly registration available for $7.00 to qualified swimmers. 

 

NEW BUSINESS:

 

 1.  WESTERN ZONES:    There will be no psych sheets posted or given ahead of time.  A Site map and logo have been approved.  N.M. Swimmers will be lodged at the Best Western.  Parents will not be able to stay there but coaches rooms have been reserved. If you have any questions, concerns or want to help email her: westernzones@riley industrial.com or call  505-947-6537 

 

 2.      Sectional Reimbursement:  Needs to be revised.  Craig Leasure will head up a         group a draft a policy.  Natalie recommends that kids can apply to get reimbursed for sectionals but it will depend on our Spring Meeting.

 

3.       ALL-STAR DESIGNATION – Motion to divide 15 to 18 year olds into a 15-16 and 17-18 girls and boys. ( Changing wording from Senior.) This will help in recognition.  Also get rid of the application form.   Motion passed.  Put this information on Athlete’s web page and e-mail representatives of each club with information.  All-Star recognition:  Swimmers selected as a NMS All-Star eill receive special recognition, maybe a t-shirt or swim bag. And a NMS banquet.

 

4.      CAMPS:  A proposal to implement a zone camp by Rick Wertman.  He would like to sponsor a series of NM Zone Camps across our LSC to bring together our athletes and coaches before the Farmington Western Zones in 2007.  This year we should sponsor 3 zone camps in geographically convenient places.  Each camp would have 3 coaches (a head coach and 2 assistants) and provide spaces for up to 48 swimmers (6 girls, 6 boys, 12 athletes for every age group, 10’s, 12’s, 14”, and 15-18)

Motion was made and passed to have the zones camps.  

 

To get items on the website – please contact Tex.

House of Delegates have met at the insurance building for the last time today.  We need to find a new place to meet in the Spring.  Rob will ask if a place at Academy can be used and will get back to everyone.

Nominating Committee for next meeting will be headed by Craig Leisure  and Dulce Walker, Jan Sayre, Michelle Senoski and Cambria Masci.

 

Motion to adjourn at 3:00.

 

Respectively submitted,

Michelle Senoski